About Centre Procurement
The Centre offers a competitive process for the purchase of products and services. This process is consistent with the legislation of the Public Tender Act and associated Centre policies. The Business Services division of the Finance and Administration Department is responsible for the procurement and legal functions of the Centre, and ensures that the Centre’s procurement activities adhere to government legislation and the procurement practices approved by the Centre and its Board of Directors.
Business Services is the primary contact point for all vendors. The division issues all tenders and Request for Proposals (RFP’s) and evaluates responses to these opportunities considering factors such as cost, quality, and service.
Tendering Procedures
The Centre for Health Information publicly tenders for the following:
- Goods and Services over $10,000
- Professional Services over $50,000
Awarding Tenders
Tenders will be awarded to the lowest evaluated bid, based on a total analysis of the bids submitted. This analysis may include price, quality and suitability of product or service in reference to the Centre’s specifications, vendor performance, delivery commitment, and other aspects as deemed appropriate.
Business Services will post tender documents, addendums, reference materials, and award notices to the Centre’s website as well as through the Government Purchasing Agency (www.gpa.gov.nl.ca).
Documents used in the tendering process
Request for Proposal
Document used to acquire Professional Services such as legal, medical, engineering, architectural, environmental, accounting, land surveying, insurance brokerage and banking, voice telephone services, or other services that require the giving of an opinion, creativity, the preparation of a design, or technical expertise.
Purchase Order
Document used to commit the purchase of goods or services.
Blanket Order
Document used to purchase a group of similar commodity items or services, usually for several months or more.
Tender Document
Document used to request pricing and other information from suppliers for major equipment supply.
Contract Document
Document used to bind both parties to a contract for performance of requirements normally associated with large supply or service contracts (usually upon acceptance of a tender submitted in response to a call for tenders).
Doing Business with the Centre
Vendors are encouraged to regularly check the Centre’s Procurement Page to view open opportunities. Any questions or inquiries pertaining to the Centre’s opportunities can be forwarded to procurement@nlchi.nl.ca.
Vendor of Record (VOR)
The Centre issues an RFP every year to update its VOR. Vendors are invited to respond to the RFP by simply identifying the resource role(s) they are able to fill and the associated daily rate for each role.
When a need arises for an external resource, the Centre will issue an additional RFP or Call for Proposals to the shortlist of vendors who are qualified to bid on that role based on the response to the initial RFP.
Open Tender | closed | awarded**Please choose SAVE instead of OPEN as some older browsers have trouble with the .xlsx file format
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